Fishbowl Hackathon 2016 Summary – Oracle WebCenter Innovations with Slack, Google Vision, and Email

This post comes from Fishbowl’s president, Tim Gruidl. One of Tim’s biggest passions is technology innovation, and not only does he encourage others to innovate, he participates and helps drive this where he can. Tim likes to say “we innovate to help customers dominate”. Tim summarizes Fishbowl’s Hackathon event, held last Friday and Saturday at Fishbowl Solutions, in the post below.

TimWhat an event! I want to start by thanking Andy Weaver and John Sim (Oracle ACE)! Without their passion, drive, leadership and innovation, this event would not be possible.

What a great event to learn, build the team, interact with others and compete. We also created some innovative solutions that I’m sure at some point will be options to help our customers innovate and extend their WebCenter investments. This year, we had 3 teams that designed and coded the following solutions:

  • InSight Image Processing – Greg Bollom and Kim Negaard

They leveraged the Google Vision API to enable the submission of images to Oracle WebCenter and then leveraged Google Vision to pull metadata back and populate fields within the system. They also added the ability to pull in GPS coordinates from photos (taken from cameras, etc.) and have that metadata and EXIF data populate WebCenter Content.

Fishbowl Product Manager, Kim Negaard, discusses the Google Vision API integration with WebCenter

Fishbowl Product Manager, Kim Negaard, discusses the Google Vision API integration with WebCenter.

  • Slack Integation with WebCenter Portal and Content – Andy Weaver, Dan Haugen, Jason Lamon and Jayme Smith

Team collaboration is a key driver for many of our portals, and Slack is one of the most popular collaboration tools. In fact, it is currently valued at $3.6 billion, and there seems to be a rapidly growing market for what they do. The team did some crazy innovation and integration to link Slack to both WebCenter Portal and WebCenter Content. I think the technical learning and sophistication of what they did was probably the most involved and required the most pre-work and effort at the event, and it was so cool to see it actually working.

Team Slack integration presentation.

Team Slack integration presentation.

  • Oracle WebCenter Email NotesJohn Sim (Oracle ACE) Lauren Beatty and me

Valuable corporate content is stored in email, and more value can be obtained from those emails if the content can be tagged and context added in a content management system – Oracle WebCenter. John and Lauren did an awesome job of taking a forwarded email, checking it into WebCenter Content to a workspace, and using related content to build relationships. You can then view the relationships in a graphical way for context. They also created a mobile app to allow you to tag the content on the go and release it for the value of the org.

That's me explaining the email integration with Oracle WebCenter Content.

That’s me explaining the email integration with Oracle WebCenter Content.

Participants voted on the competing solutions, and it ended up being a tie between the Google Insight team and the Email Notes team, but all the solutions truly showed some innovation, sophistication, and completeness of vision. A key aspect of the event for me was how it supported all of Fishbowl’s company values:

Customer First – the solutions we build were based on real-life scenarios our customers have discussed, so this will help us be a better partner for them.

Teamwork – the groups not only worked within their teams, but there was cross team collaboration – Andy Weaver helped John Sim solve an issue he was having, for example.

Intellectual Agility – this goes without saying.

Ambition – people worked late and on the weekend – to learn more, work with the team and have fun.

Continuous Learning – we learned a lot about Slack, cloud, email, etc.

Overall, the annual Hackathon is a unique event that differentiates Fishbowl on so many fronts. From the team building, to the innovation keeping us ahead of the technology curve, to all the learnings – Hackathons truly are a great example of what Fishbowl is all about.

Thanks to all that participated, and remember, let’s continue to innovate so our customers can dominate.

Tim

Hackathon weekend at Fishbowl Solutions – Google Vision, Slack, and Email Integrations with Oracle WebCenter

It’s hackathon weekend at Fishbowl Solutions. Fishbowl’s consulting and development teams – the hackers – along with members of the sales and marketing teams join forces to collaborate on and develop new software applications. While the overall goal of the hackathon may be to produce usable software, the event also is a great learning opportunity for participants and results in a lot of fun.

This is Fishbowl’s 4th annual hackathon and previous events have produced “beta” software that eventually evolved into shippable software components that benefited customers. Here are recaps on the 2012 and 2014 events.

This year there were over 16 different ideas, and out of those 3 teams were formed to develop the following:

  • Oracle WebCenter Portal and Slack integration – Slack is a popular collaboration tool for the enterprise that enables members to communicate across channels (specific topics), send direct messages, and drag and drop files for sharing. Integrating Slack with WebCenter Portal brings its popular features and ease of use directly in context of a user’s portal session, ensuring that collaboration is easy and reducing the amount of switching between applications to communicate with others – leaving the portal to send an email, for example.
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WebCenter Portal and Slack Integration Team – Andy Weaver and Dan Haugen

 

 

  • Oracle WebCenter Content and Google Vision integration – This integration would enable the tagging of images upon check-in. The Google Vision API enables applications to understand the content of images by encapsulating machine learning models in an easy to use REST API. Using this technology, images are auto-classified into thousands of categories (e.g., “sailboat”, “lion”, “Eiffel Tower”). For example, you might check in a picture of a knit hat and it would be tagged with xKeywords of “hat”, “knit hat”, and “fashion accessories” without any human tagging. To further automate image discovery, the GSA can be used to map related terms so that searches for “beanie”, “stocking cap”, or “winter hat”, could also return the image. This tagging automation would have great implications for Oracle WebCenter customers that are using it for Digital Asset Management.
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WebCenter Content and Google Vision Integration Team – Kim Negaard and Greg Bollom

 

  • Oracle WebCenter Content Email Check in - This integration would enable emails with attachments to be checked in to WebCenter Content automatically. Instead of the user having to check in the email itself, and then relating each attachment to the associated email, which results in additional check in steps, the emails and attachments would be parsed out and sent to a user workspaces in WebCenter. From there, users can tag and validate that the email should be checked in with the appropriate attachments – either from their desktops or mobile device.
WebCenter Content and Email Checkin Team Member - John Sim (fueling his hacking mind)

WebCenter Content and Email Checkin Team Member – John Sim (fueling his hacking mind)

The hacking commenced at 3 PM today and will continue until 4 PM on Saturday, April 16th. Each team will then present their developed integration/component, and the other Fishbowl team members will vote on their favorite finished product. Check back on this blog next week to see who won.

Happy hacking!

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Fishbowl Solutions Hackathon 2016 T-shirt

 

 

Fishbowl Solutions at Collaborate 2016: Demos and Discussions on Oracle JET, ADF, Documents Cloud Service, Controlled Document Management and Portals

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Fishbowl Solutions is looking forward to Collaborate 2016. We have another full list of activities planned, and we are always excited to meet with customers and discuss their initiatives around enterprise content management and portals, the cloud, as well as front-end user design and experience. With the release of Oracle WebCenter 12c back in October, customers are also eager to understand more of what the new version has to offer. Fortunately for WebCenter customers attending Collaborate, Fishbowl Solutions will be covering all these topics across the 5 presentations we will be giving, as well as one-on-discussions in our booth – #1028.

We are also privileged to be joined by two WebCenter customers who will give presentations on their WebCenter use cases. The first customer, ICON plc (www.iconplc.com/) based in Dublin, Ireland, will discuss the process of improving the front-end experience of the WebCenter-based portal they use to manage the clinical trials process.

The second customer is Rosendin Electric (www.rosendin.com) based in San Jose, CA, and they will share how they implemented Fishbowl’s ControlCenter solution to automate the contract management process within WebCenter.

The best part and biggest benefit of attending Collaborate is hearing stories from actual customers, like ICON and Rosendin. Collaborate is truly a user group conference, and hearing case studies on WebCenter deployments, enhancements, integrations, etc., are invaluable for other customers looking to do the same or similar. Less marketing speak and sales pitches, and more learning. As you plan your schedule for Collaborate, look for Session Types denoted as Case Studies.

Here is a preview of what Fishbowl currently has planned for Collaborate 2016.

Booth: 1028

Demos of our WebCenter Portal Solution Accelerator, User Experience (art of the possible) demos of portal and websites, and ControlCenter (controlled document management for WebCenter).

Presentations: 5

  • Monday, April 11, 10:30-11:30 AM:
    A Designer’s Introduction to the Oracle JET Framework

    This session is targeted at front-end developers looking to leverage their front-end design skills to create Modular Single Page applications with Oracle’s new JavaScript Extension Toolkit (JET) framework. The presentation will include an overview of the JET framework and discussion around the features and benefits, along with a quick comparison with Application Development Framework (ADF). Sim and Beatty will walk through and explain JET’s integrated open source libraries and frameworks, and then take developers through the creation of a simple, JET-integrated cloud application.

  • Monday, April 11, 4:30-5:30 PM:
    Integrating Oracle JET With ADF to Create a Modern and Engaging User Experience

    In this session you will learn about the pros and cons of Oracle’s new JET framework and ADF and how you can combine them to create a modern development experience writing Modular Single Page Applications. Sim and Weaver will discuss how front-end designers can create modern, platform agnostic extendable interfaces with JET, and how developers can create ADF integrations and extendable services with the back-end to serve up small data snippets (JSON).

  • Tuesday, April 12, 10:45-11:45 AM:
    Developing Hybrid Solutions for the Oracle Documents Cloud Service (DoCS)

    This session will provide an overview of Oracle’s Documents Cloud Service (DoCS), including its interface, security model, and how to embed the DoCS UI and integrate with the REST API and Applink Resource to create seamless hybrid off- and on-premise applications. As part of the lecture, Sim will provide live examples and code walkthroughs, as well as talk about hybrid application development and the best times to use the Applink Resource vs the REST API with Oracle’s new Oracle JET framework for developing cloud apps. The presentation will conclude with an overview of an integration that Fishbowl has created to support Oracle DoCs.

  • Tuesday, April 12, 4:45-5:45 PM
    ICON Enhances Its WebCenter Portal Design by Keeping the User in Mind

    ICON Clinical Research Limited is a global provider of outsourced development services to the pharmaceutical, biotechnology, and medical device industries. They specialize in the development, management, and analysis of programs that support clinical development. ICON implemented Oracle WebCenter as the platform for its ICONIK portal, which will be used by the clinical trials team to manage, maintain, and share content created during the trials process. Come to this session to hear how ICON and Fishbowl Solutions leveraged next generation, best practice portal design concepts and technologies to provide a high-end and rich user experience to end users. Learn how ICON leverages WebCenter Portal and Content to surface personalized study documents, quickly manage content, and collaborate with other team members, whether on a desktop or on the go through a mobile device. We will also discuss how ICON has streamlined their business to solve problems that contributed to delays in the clinical trials process, impeding ICON’s customers from bringing products to market.

  • Wednesday, April 13, 9:15-10:15 AM:
    Rosendin Electric Pairs a Modern User Experience with WebCenter Content to Automate Contract Management

    Rosendin Electric is the top-ranked private electrical contractor in the nation whose work spans preconstruction, prefabrication, building information modeling, and renewable energy. Join us to hear Rosendin describe how they leveraged Oracle WebCenter and Fishbowl Solutions’ ControlCenter to automate and improve their contract management process. Rosendin’s new contract management system provides an intuitive, mobile-enabled interface and dashboard view for their contracts team that shows working, pending, and executed contracts. This dashboard is specific for each user, enabling them to quickly take action not only on contracts, but also on associated documents such as non-disclosure agreements and corporate governance documentation. Come see how WebCenter Content has streamlined Rosendin’s contract management process, making it much more efficient while ensuring the lifecycle of contracts and related documents can be easily tracked, viewed, and archived within one enterprise repository.

We hope to see you at Collaborate 2016!

ControlCenter for WebCenter Content: Controlled Document Management for any Device

Fishbowl Solutions recently held a webinar about our newest product, ControlCenter for Oracle WebCenter Content. Product manager Kim Negaard discussed ControlCenter’s unique features and advantages for controlled document management. If you missed the webinar, you can now view it on YouTube:

Below is a summary of questions Kim answered during the webinar. If you have any unanswered questions, or would just like to learn more, feel free to contact Fishbowl by emailing cmsales@fishbowlsolutions.com.

Is this a custom component that I can apply to current documents and workflow processes, or are there additional customization that needs to be done?

ControlCenter is installed as a custom component and will work with current documents. You can identify which document types and workflows you want to be able to access through ControlCenter and additional customizations are not necessary.

Does the metadata sync with the header information in both Microsoft Word and Adobe PDF documents?

The metadata synchronization works with PDF and Word documents.

Do you need to have a specific template in order to synchronize?

Not really. There’s two ways you can insert metadata into a document:

  1. You can use the header or footer area and replace anything existing in the current header with a standard header.
  2. You can use properties fields: for example, anytime the Microsoft Office properties field “document ID” occurs in a document, the dDoc name value could be inserted into that field.

In either of these cases, the formatting standards wouldn’t be rigid, but you would ideally want to know before rolling this out which approach you’d like to take.

What version of WebCenter do you need for this?

This is supported on WebCenter Content version 11.1.8 or above.

Is it completely built on component architecture as a custom component?

Yes.

Does ControlCenter require the Site Studio component to be enabled in order to work?

No, Site Studio doesn’t have to be enabled.

Does ControlCenter require Records Management to be installed on top of WCC?

No.

Does the custom component require additional metadata specific to ControlCenter?

Not exactly. We’ve made it pretty flexible; for example, with the scheduled reviews, we don’t force you to create a field called “review date”. We allow you to pick any date field you want to use for the scheduled reviews, so that if you already have something in place you could use it.

Where do you put ControlCenter if you don’t already have an existing server?

You do need to have an Oracle WebCenter Content server to run ControlCenter. If you don’t have a server, you’ll need to purchase a license for WebCenter Content. However, you don’t need any additional servers besides your WebCenter Content server.

Does the notification have to go to a specific author, or could you send it to a group or list in case that author is no longer with the organization?

The notification system is very flexible in terms of who you can send documents to. You can send it to a group, like an entire department or group of team leads, or it can be configured to send to just one person, like the document author or owner.

How does this work with profiles?

ControlCenter fully supports profiles. When you view content information for a document, it will display the metadata using the profile. If you check in a document using a check-in profile, then all of the metadata and values from that profile will be respected and enforced within ControlCenter. I should also mention that ControlCenter does support DCLs, so if you’re using DCLs those will be respected, both from a check in perspective but also in the metadata on the left. So as you are creating a browse navigation in ControlCenter, it will recognize your DCLs and allow you to filter with the proper relationships.

Does it integrate with or support OID (Oracle Internet Directory)/OAM (Oracle Access Manager)?

ControlCenter will use whatever authentication configuration you already have set up. So if you’re using OAM with WebCenter Content, then that’s what ControlCenter will use as well.

Does it support any custom metadata that has already been created?

Yes, if you have custom metadata fields that are already created, any of those can be exposed in ControlCenter.

Does it support any other customizations that have already been defined in the WebCenter Content instance?

It will depend on the nature of the customization. In general, if you have customized the WebCenter UI, those customizations would not show up in ControlCenter because ControlCenter has a separate UI; however, customizations on the back end, like workflow or security, would likely carry over into ControlCenter.

Does ControlCenter integrate with URM?

The ControlCenter interface isn’t specifically integrated with URM.

In case of a cluster environment, does ControlCenter need to be installed on both WebCenter Content servers?

Yes, if you have a clustered WebCenter Content environment, you would need to install ControlCenter on both/all nodes of the clustered environment.

Does it change anything within core WebCenter?

Not really. The only change to the core UI is an additional button in the Browse Content menu that will take you to the ControlCenter interface. But other than that, ControlCenter doesn’t change or prevent you from using the regular Content Server interface.

Can you customize the look and feel (icons, colors, etc.)?

Yes. We will work with you to customize the look and feel, widgets, etc. The architecture that we used when we created this supports customization.

Hackathon Provides Opportunity for Collaboration and Innovation

Fishbowl team members competed in our third annual Hackathon over the weekend. Our consultants split up into four groups to create an innovative solution, and were given just over 24 hours to complete the task. The goal was to create usable software that could be used in the future when working with clients; some of our most creative products and services originally derived from Hackathon events.

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Here’s a summary of what the teams came up with this year:

Team 1: Integrated Fishbowl’s Control Center with Oracle WebCenter Portal

Team 2: Integrated the Google Search Appliance with Oracle’s Document Cloud Service

Team 3: Worked to connect WebCenter Portal with Oracle’s new Document Cloud Service

Team 4: Got Fishbowl’s ControlCenter to run in the cloud with Google Compute Engine

At the end of the Hackathon, all participants voted on the best solution. The winning team was #2 (GSA-Doc Cloud Service integration), made up of Kim Negaard, Andy Weaver, and Mike Hill. Although there could only be one winner, overall consensus was that each team came up with something extremely useful that could help solve common problems we’ve run into while working with WebCenter and the GSA. If you’re interested in learning more about any of the team’s programs, feel free to contact us at info@fishbowlsolutions.com.