ControlCenter for WebCenter Content: Controlled Document Management for any Device

Fishbowl Solutions recently held a webinar about our newest product, ControlCenter for Oracle WebCenter Content. Product manager Kim Negaard discussed ControlCenter’s unique features and advantages for controlled document management. If you missed the webinar, you can now view it on YouTube:

Below is a summary of questions Kim answered during the webinar. If you have any unanswered questions, or would just like to learn more, feel free to contact Fishbowl by emailing cmsales@fishbowlsolutions.com.

Is this a custom component that I can apply to current documents and workflow processes, or are there additional customization that needs to be done?

ControlCenter is installed as a custom component and will work with current documents. You can identify which document types and workflows you want to be able to access through ControlCenter and additional customizations are not necessary.

Does the metadata sync with the header information in both Microsoft Word and Adobe PDF documents?

The metadata synchronization works with PDF and Word documents.

Do you need to have a specific template in order to synchronize?

Not really. There’s two ways you can insert metadata into a document:

  1. You can use the header or footer area and replace anything existing in the current header with a standard header.
  2. You can use properties fields: for example, anytime the Microsoft Office properties field “document ID” occurs in a document, the dDoc name value could be inserted into that field.

In either of these cases, the formatting standards wouldn’t be rigid, but you would ideally want to know before rolling this out which approach you’d like to take.

What version of WebCenter do you need for this?

This is supported on WebCenter Content version 11.1.8 or above.

Is it completely built on component architecture as a custom component?

Yes.

Does ControlCenter require the Site Studio component to be enabled in order to work?

No, Site Studio doesn’t have to be enabled.

Does ControlCenter require Records Management to be installed on top of WCC?

No.

Does the custom component require additional metadata specific to ControlCenter?

Not exactly. We’ve made it pretty flexible; for example, with the scheduled reviews, we don’t force you to create a field called “review date”. We allow you to pick any date field you want to use for the scheduled reviews, so that if you already have something in place you could use it.

Where do you put ControlCenter if you don’t already have an existing server?

You do need to have an Oracle WebCenter Content server to run ControlCenter. If you don’t have a server, you’ll need to purchase a license for WebCenter Content. However, you don’t need any additional servers besides your WebCenter Content server.

Does the notification have to go to a specific author, or could you send it to a group or list in case that author is no longer with the organization?

The notification system is very flexible in terms of who you can send documents to. You can send it to a group, like an entire department or group of team leads, or it can be configured to send to just one person, like the document author or owner.

How does this work with profiles?

ControlCenter fully supports profiles. When you view content information for a document, it will display the metadata using the profile. If you check in a document using a check-in profile, then all of the metadata and values from that profile will be respected and enforced within ControlCenter. I should also mention that ControlCenter does support DCLs, so if you’re using DCLs those will be respected, both from a check in perspective but also in the metadata on the left. So as you are creating a browse navigation in ControlCenter, it will recognize your DCLs and allow you to filter with the proper relationships.

Does it integrate with or support OID (Oracle Internet Directory)/OAM (Oracle Access Manager)?

ControlCenter will use whatever authentication configuration you already have set up. So if you’re using OAM with WebCenter Content, then that’s what ControlCenter will use as well.

Does it support any custom metadata that has already been created?

Yes, if you have custom metadata fields that are already created, any of those can be exposed in ControlCenter.

Does it support any other customizations that have already been defined in the WebCenter Content instance?

It will depend on the nature of the customization. In general, if you have customized the WebCenter UI, those customizations would not show up in ControlCenter because ControlCenter has a separate UI; however, customizations on the back end, like workflow or security, would likely carry over into ControlCenter.

Does ControlCenter integrate with URM?

The ControlCenter interface isn’t specifically integrated with URM.

In case of a cluster environment, does ControlCenter need to be installed on both WebCenter Content servers?

Yes, if you have a clustered WebCenter Content environment, you would need to install ControlCenter on both/all nodes of the clustered environment.

Does it change anything within core WebCenter?

Not really. The only change to the core UI is an additional button in the Browse Content menu that will take you to the ControlCenter interface. But other than that, ControlCenter doesn’t change or prevent you from using the regular Content Server interface.

Can you customize the look and feel (icons, colors, etc.)?

Yes. We will work with you to customize the look and feel, widgets, etc. The architecture that we used when we created this supports customization.

Hackathon Provides Opportunity for Collaboration and Innovation

Fishbowl team members competed in our third annual Hackathon over the weekend. Our consultants split up into four groups to create an innovative solution, and were given just over 24 hours to complete the task. The goal was to create usable software that could be used in the future when working with clients; some of our most creative products and services originally derived from Hackathon events.

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Here’s a summary of what the teams came up with this year:

Team 1: Integrated Fishbowl’s Control Center with Oracle WebCenter Portal

Team 2: Integrated the Google Search Appliance with Oracle’s Document Cloud Service

Team 3: Worked to connect WebCenter Portal with Oracle’s new Document Cloud Service

Team 4: Got Fishbowl’s ControlCenter to run in the cloud with Google Compute Engine

At the end of the Hackathon, all participants voted on the best solution. The winning team was #2 (GSA-Doc Cloud Service integration), made up of Kim Negaard, Andy Weaver, and Mike Hill. Although there could only be one winner, overall consensus was that each team came up with something extremely useful that could help solve common problems we’ve run into while working with WebCenter and the GSA. If you’re interested in learning more about any of the team’s programs, feel free to contact us at info@fishbowlsolutions.com.

ADF Mobile – Packaged WebCenter Accelerator (Cordova Application)

[Fishbowl Solutions WebCenter Accelerator] [ADF Mobile]
[Portal, Content And BPM/SOA] 

At Fishbowl Solutions we’ve been focusing heavily on Mobile solutions over the last 4 years – working on both award winning native and hybrid apps as well as adaptive and responsive web sites and portals for tablet and mobile devices. Last year we decided to expand our reach with ADF Mobile and Cordova based hybrid applications targeting the WebCenter Suite for Android and IOS  (as well as Blackberry, Microsoft for those using plain Cordova or IBM Worklight).

Both Oracle and Fishbowl offer a suite of powerful Native apps available on the Android Google Play and IOS iStore; however these solutions to date are not extendible or brand-able from Oracles side or require customisations and consultancy services from Fishbowl Solutions to extend and enhance the native apps to meet unique client requirements.

With the Oracle ADF Mobile Framework java developers and clients can now easily pull together hybrid applications within JDevelopers visual app designer; however and unfortunately there are currently no Oracle supported open ADF Mobile application for the WebCenter suite that allow clients to easily extend and enhance existing functionality for their corporate users running on mobile devices – and currently the WebCenter apps are not targeted to provide the clean User eXperience for mobile devices and lack features like offline or native device support.

All existing WebCenter Apps that clients want mobile access too, now have to be rebuilt for mobile devices as either native or hybrid applications like the ADF Mobile Framework – so at Fishbowl we’ve decided to build out Fishbowl supported mobile app accelerators for WebCenter Spaces, Content and BPM/SOA (More to come on our Mobile Roadmap). That will allow both your Marketing (Web designers with no ADF knowledge) and ADF Mobile Development teams to extend and quickly and easily customise, enhance and build mobile applications that provide all of the key out of the box features that come with the WebCenter Suite more importantly if you don’t have a requirement for any of the modules these can easily be switched off until you need to enable them in the future – these can also be packaged as a single unified app or multiple individual applications based on your requirements.

The core Fishbowl WebCenter accelerators (Portal, Content, BPM/SOA) are packaged and cannot be customised directly this is so that we can send out software updates as we follow our roadmap for more integrations and accelerators to all our clients without the need to worry that our core accelerators have been tweaked – what we do provide is a key set of APIs and templates that enable you to easily extend, enhance, brand the application as well as create or extend the UI or User Flow of the app to support and integrate with customised bespoke client WebCenter services or custom portal taskflow services or even third party core business applications – empowering you to manage and maintain the app whilst we at Fishbowl provide the key core support, services and UI Shell for future WebCenter OOTB releases.

For more information or a demo – Please contact Fishbowl Solutions here.

 

 

 

 

 

 

Reach the Oracle WebCenter Summit with Fishbowl Solutions at Collaborate 13

I have been using the analogy that sometimes getting WebCenter projects started, progressed or completed is like climbing a mountain. Customers aren’t always sure where to begin, how to stay on path, or what obstacles may lie ahead. Most customers seem to want to evolve their WebCenter use cases, say from standard content management to an enterprise portal, but not knowing such things as the amount of effort required, technical complexities, and deployment options tends to keep such projects at the base of the proverbial WebCenter mountain.

What better place to start your trek up that mountain than Denver, Colorado – site of Collaborate 13. Fishbowl Solutions will be there, and we would enjoy discussing your WebCenter projects and how we might assist in helping those projects get started, progressed and completed – avoiding the cliffs and jagged rocks along the way. We would also like to share with you some new and exciting ways that your trek can be made easier through our value-add WebCenter solutions. Here is a quick description of the solutions we will highlight at Collaborate 13:

These solutions will be demonstrated in our booth – #1277 – and will be discussed across our six presentations. Be sure to check out our Collaborate 13 page for all the details on our Collaborate activities. We look forward to helping you start your WebCenter ascent at Collaborate 13.

Oracle WebCenter Webinars This Week: Creating Content-Centric Business Solutions and Mobile ECM through the REST API

It is another busy week on the webinar front for Fishbowl Solutions. We feel very privileged to have been invited to participate in two Oracle WebCenter Content-related webinars, and we look forward to providing attendees with examples during each that should help them further leverage and extend their WebCenter Content investments.

Oracle WebCenter Content for Solving Government Content-Centric Business Problems

Organizations are seeing unprecedented amounts of unstructured information such as documents, images, e-mails, and rich media files.  Join us December 12th to learn about how Oracle WebCenter Content can help you provide better citizen services by managing the content lifecycle, from creation to disposition, with a single repository.  With Oracle WebCenter Content, organizations can address any content use case, such as accounts payable, HR onboarding, document management, compliance, records management, digital asset management, or website management.  If you have multiple content silos and need a strategy for consolidating your unstructured content to reduce costs and complexity, please join us to hear from Shahid Rashid, Oracle WebCenter Development, and Oracle Pillar Partner, Fishbowl Solutions, and learn how you can create the foundation for content-centric business solutions.

•        Solve the problem of multiple content silos (content systems, file systems, workspaces)

•        Fully leverage your content across applications, processes and departments

•        Create a strategy for consolidating your unstructured content to reduce costs and infrastructure complexity

•        Comply with regulations and provide audit trails while remaining agile

•        Provide a complete and integrated solution for managing content directly from Oracle Applications (E-Business Suite, PeopleSoft, Siebel, JD Edwards)

Wednesday, December 12th
2:00 PM EST, 1 PM CST
Register

Exposing WebCenter Data on Mobile & Desktop Devices through the REST API

This webinar will cover how best to leverage the WebCenter REST API and create cross-device compliant mobile and desktop applications using a single code base. We will review web-based frameworks like Jquery mobile, Zepto, Sencha Touch, Phonegap, Appcelerator & Adobe Air. Join John Sim, Fishbowl’s Senior Oracle WebCenter Consultant, as he discusses how these frameworks can enable content from WebCenter to be pulled, synced, and even stored locally for instant access to content without internet access.

Thursday, December 13th
1 PM EST, 12:00 PM CST
Register