Upcoming Webinar Series: Using Google Search with your Oracle WebCenter or Liferay Portal

GSA Portal Search LogoFishbowl will host a series of webinars this month about integrating the Google Search Appliance with an Oracle WebCenter or Liferay Portal. Our new product, the GSA Portal Search Suite, fully exposes Google features within portals while also maintaining the existing look and feel.

The first webinar, “The Benefits of Google Search for your Oracle WebCenter or Liferay Portal”, will be held on Wednesday, October 15 from 12:00-1:00 PM CST. This webinar will focus on the benefits of using the Google Search Appliance, which has the best-in-class relevancy and impressive search features, such as spell check and document preview, that Google users are used to.

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The second webinar, “Integrating the Google Search Appliance and Oracle WebCenter or Liferay Portal”, further explains how Fishbowl’s GSA Portal Search Suite helps improve the process of setting up a GSA with a WebCenter or Liferay Portal. This product uses configurable portlets so users can choose which Google features to enable and provides single sign-on between the portal and the GSA. The webinar will be held on Wednesday, October 22 from 12:00-1:00 PM CST.

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For more information on the GSA Portal Search Suite, read our previous blog post on the topic.

Fishbowl’s GSA Portal Search Suite introduces JSR-286 portlet integration that brings Google search to Oracle WebCenter and Liferay Portal

Integrated Google search has arrived for Oracle WebCenter and Liferay Portal. Last week, Fishbowl Solutions announced the GSA (Google Search Appliance) Portal Search Suite. This is Fishbowl’s fourth product for the Google Search Appliance, and introduces a productized integration that exposes Google search features like spelling suggestions, dynamic navigation, and document previews directly within the portal.

Previous integrations between the GSA and WebCenter or Liferay Portal had to be heavily customized to expose similar search features and functionality. In most cases, extensive customization was needed even when adding only one new search feature, such as autocomplete query suggestions, to portal search pages. Additionally, such customization had to be done by someone with specialized technical expertise including portal development, familiarity with the GSA response format, and XML transformation. Alternately some organizations have used the GSA’s built-in stylesheet typically directing users to search functions outside of the portal either as an iframe or a completely separate search page. This disconnect devalues the portal as being the single, universal location to access enterprise information, and detracts from the overall portal user experience.

Fishbowl’s GSA Portal Search Suite seamlessly integrates the GSA with WebCenter and Liferay portals. The integration is made possible by a collection of JSR-286 portlets that provide a search box and search results layout directly within the portal. These configurable portlets let customers choose which Google search features to expose, and lets them mix and match portlets for specific pages. The GSA Portal Search Suite also includes an authentication mechanism to provide single-sign-on between the portal and the GSA when performing secure searches. All these features help ensure that searches conducted from the portal return results with higher relevancy, and that search pages match the look and feel of the portal, leading to an enhanced user experience.

Customers with WebCenter or Liferay Portal that are looking to improve relevancy and provide search features that users have come to expect can do so with the GSA. And now with Fishbowl’s GSA Portal Search Suite, a seamless and flexible integration is available decreasing time to value and helping to maximize your WebCenter, Liferay and GSA investment.

Fishbowl will be demonstrating GSA Portal Search Suite, as well as our other GSA value-add products, at Oracle OpenWorld from September 29th through October 1st. You can see us in booth #2036 Moscone South. To read the brochure, click here.

GSA Portal Search Screen

 

Meet Fishbowl’s WebCenter Experts at OpenWorld

Oracle OpenWorld will be held from September 28-October 2 in San Francisco.

Fishbowl Solutions will once again be at Oracle OpenWorld this year to connect with fellow WebCenter users! The event is now only a few days away, and our team is really looking forward to discussing how our value-add solutions can help your organization.

Our booth in the exhibition hall will be located at 2036 Moscone South, and will feature demos of Mobile ECM, the Google Search Appliance, Portal Solution Accelerator, SharePoint integration, and a free iPad giveway. We will also have many representatives on hand to answer your WebCenter content, portal, or imaging questions. All exhibition halls will be open from 10:00 a.m. – 6:00 p.m. on Monday and Tuesday, and from 9:30 a.m. – 3:30 p.m. on Wednesday.

Other activities at this year’s event include:

  • Sunday, September 28
    A Successful Oracle WebCenter Upgrade: What You Need to Know
    12:00 PM-12:45 PM, Moscone South 305This session’s speakers share facts and use cases that you will be able to apply to your Oracle WebCenter 11g upgrade. You will learn from tips and best practices from successful upgrades to Release 11g that you will be able to utilize as well. The session includes a fact-sharing discussion on upgrades; use case stories from Oracle WebCenter customers; and a roundtable forum during which attendees will be able to ask questions specific to their Oracle WebCenter Content, Oracle WebCenter Portal, or Oracle WebCenter Imaging upgrade.
  • Wednesday, October 1
    Automate Financial Processes for PeopleSoft and Oracle E-Business Suite
    12:45 PM-1:30 PM, Moscone West 3018This session’s speakers share facts and use cases that you will be able to apply to your Oracle WebCenter 11g upgrade. You will learn from tips and best practices from successful upgrades to Release 11g that you will be able to utilize as well. The session includes a fact-sharing discussion on upgrades; use case stories from Oracle WebCenter customers; and a roundtable forum during which attendees will be able to ask questions specific to their Oracle WebCenter Content, Oracle WebCenter Portal, or Oracle WebCenter Imaging upgrade.
  • Wednesday, October 1
    Oracle WebCenter for Education and Research
    2:00 PM-2:45 PM, Marriott Marquis Golden Gate C3Digital, social, and mobile technologies are creating new and transformational education experiences to engage students, faculty, parents, and administrators in their collective pursuit of student success. This session features case studies from higher education and K–12 that illustrate the power of Oracle WebCenter in enabling twenty-first-century learning.
  • Monday, September 29
    Oracle WebCenter and Oracle BPM Customer Appreciation Reception
    6:30 PM-8:30 PM, Old Mint, Old Mint PlazaRegister for the reception here.

If you’d like to meet with any of Fishbowl’s representatives at the event, feel free to email info@fishbowlsolutions.com. To learn more about what we’ll be doing at OpenWorld this year, download our Focus On guide. See you in San Francisco!

Webinar: 21st Century Education Goes Digital with Oracle WebCenter

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21st Century Education Goes Digital with Oracle WebCenter

Learn how The Digital Campus with WebCenter can address top-of-mind issues for creating exceptional digital learning experiences, put content in context for the user and optimize business processes

The global education market is under-going a fundamental transformation — from the printed textbook and physical classroom to newer digital, online and mobile experiences.  Today, students can learn anywhere, anytime, from anyone on any device, bridging administrative and academic systems into single universal view.

Oracle WebCenter is at the center of innovation and engagement for any digital enterprise looking to empower exceptional experiences for students, faculty, administrators and researchers. It powerfully connects people, processes, and information with the most complete portfolio of portal, content management, Web experience management and collaboration technologies to enable student success.

Join this special event featuring the University of Pretoria, Fishbowl Solutions and Oracle, whose experts will illustrate successful design patterns and solution delivery for:

  • Student Portals. Create rich, interactive student experiences
  • Digital Repository. Deliver advanced content capture, tagging and sharing while securing enterprise data
  • Admissions. Leverage image capture and business process design to enable improved self-service

Attendees will benefit from the use-case insights and strategies of a world re-knowned university as well as a pre-built solution approach from Oracle and solutions partner Fishbowl to enable a truly modern digital campus.

Audio information:

Dial in Numbers: U.S / Canada: 877-698-7943 (toll free)
International: 706-679-0060(chargeable)
Passcode:
solutions2

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Calendar Sep 11, 2014
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Migrating Existing PeopleSoft Attachments into the Managed Attachments Solution

This post comes from Fishbowl’s Mark Heupel. Mark is an Oracle Webcenter consultant, and he has worked on a few different projects over the last year helping customers integrate WebCenter with Oracle E-Business Suite and PeopleSoft. One of WebCenter’s strengths is it provides these integrations out-of-the-box, including a document imaging integration to automate invoice processing with WebCenter’s capture, forms recognition and imaging capabilities, as well as workflows leveraging Oracle Business Process Management. Mark discusses WebCenter’s integration with PeopleSoft and its managed attachments solution below.

Application Integration

Oracle’s Managed Attachments solution enables business users in PeopleSoft to attach, scan, and retrieve document attachments stored in an Oracle WebCenter Content Server repository.

One of the issues that our clients face when moving to Oracle’s Managed Attachments solution is determining what to do with the attachments that already exist in PeopleSoft. We at Fishbowl have come up with a method to migrate these attachments into WebCenter Content in bulk while still maintaining the attachments’ context within PeopleSoft.

A high-level view of the solution is as follows. Queries are written on the PeopleSoft side to export each of the attachments, as well as a file containing each attachment’s metadata and PeopleSoft contextual information, to a network share. This is a task done by a PeopleSoft administrator. We then use our Enterprise Batchloader product to bulk load these files into WebCenter Content. We’ve written a customization that overrides the set of services that qualify for Managed Attachments to include our Enterprise Batchloader service. Since the context of the attachments is included in the metadata file, the Enterprise Batchloader check-ins work in the same way that a normal check-in from Managed Attachments would and the attachments retain their PeopleSoft context. Let’s get into the details of how this works.

Managed Attachments Overview

In order to understand the migration strategy, we first need to understand how Managed Attachments works under the covers. The important piece to know for this migration is that the table that stores the Managed Attachment object information on the WebCenter side is the AFObjects table. This table stores the PeopleSoft context information as well as the dDocName of each of the attachments currently being stored in WebCenter. Here is an example of what the AFObjects table looks like:

AFObjects Table

Each row in this table represents one PeopleSoft attachment being managed in WebCenter Content. The dAFApplication, dAFBusinessObjectType, and dAFBusinessObject fields make up the context for where the attachment is located in PeopleSoft. The dAFApplication field represents the application, the dAFObjectType field represents the page, and the dAFBusinessObject field is a pipe delimited list of the primary key values from the page where the attachment is located in PeopleSoft. The dDocName field is simply the dDocName of the content item in WebCenter.

When a user clicks the Managed Attachments link on the PeopleSoft screen a request is made over to WebCenter that contains the contextual page information from PeopleSoft (dAFApplication, dAFBusinessObjectType, and dAFBusinessObject). Using this contextual information, a query is then made against the AFObjects table to find the content IDs of the attachments that should be returned back to the user. A similar request is made when a user checks in a document through the Managed Attachments screen in PeopleSoft. The PeopleSoft context information is sent to WebCenter, the document is checked in, and then a row is inserted into the AFObjects table that contains the PeopleSoft contextual information as well as the dDocName of the newly checked-in document.

Loading Content into WebCenter

In order to be able to successfully load a large number of content items into WebCenter, while still maintaining the correct PeopleSoft context, we had to write a customization to hook into the existing Managed Attachments check-in functionality. The AppAdapterCore component, one of the two components installed on WebCenter for Managed Attachments, contains the core Managed Attachments code. This component contains a list of services such as CHECKIN_NEW that, when called with the PeopleSoft contextual information in the binder (dAFApplication, dAFObjectType, and dAFObject), executes the query that inserts a row into the AFObjects table. The customization that we wrote overrides the list of services specified in the AppAdapterCore component to include our Enterprise Batchloader check-in services. By doing so, we’re able to hook into the same insert query that Managed Attachments already uses, assuming we have placed the correct PeopleSoft context information in the binder.

Here is an example of what a standard Enterprise Batchloader blf (batch load file) would look like:

Batch Load File
As you can see, the file simply contains the action to take (insert), the location of the primary file, and the required metadata fields for WebCenter. In order to assign the correct PeopleSoft context we simply need to specify the dAFApplication, dAFObjectType, and dAFObject fields in the blf file:

Batch Load File 2

This effectively places each of those fields into the binder in WebCenter. When Enterprise Batchloader is run and performs its check-ins into WebCenter, the Managed Attachments functionality gets called and a row is inserted into the AFObjects table for each attachment that specifies the PeopleSoft context information. As long as the correct PeopleSoft contextual information is placed into the Enterprise Batchloader blf file, we’re able to bulk load as many attachments as needed into WebCenter while still retaining the correct PeopleSoft context information for use with the Managed Attachments solution.

I hope this provides you with an example of how your existing PeopleSoft Managed Attachments content could be migrated to WebCenter. After all, getting this content into WebCenter has many additional benefits, such as version control, renditions, retention management and the ability to surface this content to WebCenter-based mobile apps and portals. If you have questions or would like to engage with Fishbowl on such projects, please email info@fishbowlsolutions.com.